Competition Rules

H&IPC Club Rules 2016-ammended 02-10-15

Here are the Club Rules for all the competitions held at the club. Updated 23rd September 2015

HIGHCLIFFE & INFINITY PHOTOGRAPHY CLUB COMPETITION RULES

1.GENERAL CONDITIONS FOR ALL COMPETITIONS
1.1 Only fully paid-up Full members of Highcliffe & Infinity Photography Club may take part in competitions. Any photographic image is only eligible to be entered in one internal club competition during the season, plus The Norrie Phillips Trophy and plus the Best of Year.

1.2 OWNERSHIP
All images and their component parts must be the original work of the entrant, be photographed by them, and the copyright held by them. The use of stock images or any element which derives from an image which is not photographed by the entrant is not allowed. The Committee retains the right to view the original image files.

1.3 PRESENTATION
Each Full member has been allocated a personal two digit competition number XX which is shown on the Membership List. The competitor will number each entry, the first entry for each competition will be 1xx and the second entry will be 2xx.
For example if a competitor’s number is 43 the first entry submitted for a competition will be 143 and the second entry will be 243.

1.3.1 PRINTS
Prints must be mounted on board or card with a maximum mount size of 500mm x 400mm, with the author’s name, entry number and print title clearly marked on the

back. The entry number must be positioned in the top left hand corner of the back.

1.3.2 DIGITAL PROJECTION IMAGES (Revised 2nd Nov 2015)
The image must fit within a rectangle that is 1400 pixels wide by 1050 pixels high (max) in JPEG format only, and the colour space must be sRGB.
It has been found that applying a narrow white stroke line of 1-2 pixels around the image works well. There is no need to put smaller images on a 1400×1050 black canvas any more.

The image file names must only include your Entry Number followed by a space followed by the Title. Assuming Fred Bloggs has the competition number 99 his entries will be numbered as follows:-
Entry No 1: 199 Another Sunset
The leading ‘1’ indicates that this is his entry for the first half of the competition .

Entry No 2: 299 Lions at Play
The leading number ‘2’ indicates that this is his entry for the second half.
Do not include your name or the name of the competition or anything else in the image title.

Submitting images by Email is the preferred method, however, if you have no internet connection then submit your images on a CD, memory stick or memory card directly to the designated competition organiser on the Wednesday one week before the competition. Make sure that you fill in a competition entry form and that your name is on the CD, memory stick or card.

If submitting your entry by email you no longer need to put your images inside a named folder and zip (Compress) it. Simply attach your image(s) to your email in the normal way and send your email to johntaylor265@btinternet.com and copy it to dapa.angell@talktalk.net
It must be clear in the email which competition the images are entered for, and include the image titles in the body of your email.

The deadline for email submissions is midnight on the Sunday before the competition.
Entry forms are not required for email entries for DPI competitions. You no longer need to ‘phone or separately email your image titles to David Angell.

1.3.3 With the exception of entries for the Monochrome Cup, all images may be either colour or monochrome unless otherwise advised by the Chairman.

2 JUDGING
All competitions will be independently judged whenever possible. Prints and images for digital projection will be judged as separate categories

3 SUBMISSION OF ENTRIES
Entry forms for the Print competitions must be handed to the Club Internal Competitions Secretary for logging one week prior to the competition. Prints must be handed in no later than 7.10pm on the night of the competition – the Internal Competition Secretary has the right to refuse late entries.
Entry forms are not required for the Digital competitions. Submissions shall be in accordance with section 1.3.2.

4 LEAGUE COMPETITIONS

4.1 ORGANISATION
League competition will be held in two categories throughout the season: Prints and Digitally Projected Images.
Entries will be scored out of 10 marks, including half marks, and at the end of the season the aggregate of a competitor’s best eight scores will be used to determine the overall result of each League.

The Digital Projection League will consist of 6 Competitions:
Three Open Competitions with no set subject:
Landscape – from which the best British Landscape will be awarded the John Mansell Rose Bowl:

Set Subject – the winner will receive the Set Subject Trophy:
Wildlife – the winner will receive the Portman Trophy:
Floral – the winner will receive the Jimmi Storrs Cup:
NB. The Portman and Jimmi Storrs are combined into a single League competition score.
The Print League will consist of 5 Competitions:
Two Open Competitions with no set subject:
Monochrome – the winner will receive the Monochrome Cup:
Portrait – the winner will receive the Portrait Trophy:
A Set of Three – the winner will receive a trophy for the best themed panel:
4.2 ENTRIES
Each member may submit up to two entries for each League competition. Entries must not have been previously entered in league competitions. Unless otherwise stated (see rules for each competition) there is no age-limit for entered images but they must not have been previously entered in any league competition.

4.3 BEST OF YEAR COMPETITION
This competition will be held in both categories Prints and Digital Projection (DPI) categories. Each member may submit a maximum of two entries, which may be divided between the two categories in any way ie. two prints or two DPI or one of each. The images must be displayed as previously presented and cannot be changed in any way – but if the image has been used in a set subject competition and the title would appear slightly odd it may be retitled, but the old title must also be stated on the entry form.
These entries must either:-
a] Have appeared in an Internal Club Competition during the current year, or
b] Have represented the club during the current club competition year.
Images from previous Best of Year competitions are not eligible.

4.4 JIMMI STORRS & PORTMAN DIGITAL PROJECTION COMPETITIONS
The Jimmi Storrs. The competition set subject is “Flowers”
The Portman Trophy. The competition set-subject is “Wildlife”.
Photographs containing only plant subjects will not be eligible. Photographs containing Insect(s) as the main subject will be eligible. It is permissible for the photographed subject to have been in captivity, provided there is no evidence of mankind in the picture. Wildlife is that which is normally found in the wild ie. not domesticated.

The Portman and Jimmi Storrs together count as a single league Competition. Each member may submit a total of up to two entries, which may be entered in the two competitions in any combination. Ie. Two Portman or two Jimmi Storrs or one in each.

4.5 SET SUBJECT COMPETITION
This is a Digital Projection competition with the subject to be chosen by club members at the Annual General Meeting. Members may enter two images which must have been photographed since the setting of the subject at the previous AGM. It is not permissible to enter images that have appeared in a League competition during the current season.

4.6 MONOCHROME COMPETITION
Each member may enter two monochrome prints. There is no prescribed subject.

4.7 A SET OF THREE
The aim of this competition is to produce 3 images that link together by virtue of their content. Please note that one picture divided into three will not be accepted. The three images may be flush or traditionally mounted on 3 separate mount boards, each board to be a maximum size 350mm wide by 500mm high so that they can be displayed side by side on the easel, no minimum size. The 3 images may be flush or traditionally mounted on one single board, maximum size 1050mm wide by 500mm high, no minimum size. The 3 images may be printed on one sheet of photo paper, flush or traditionally mounted on one mount board, maximum size 1050mm wide by 500mm high, no minimum size.
Two entries per member are allowed for this competition.

4.8 LANDSCAPE COMPETITION
This is Digital Projection competition with Landscape as its set subject. Members may enter two images. This is an open landscape competition and images may be photographed anywhere in the world. To be considered a ‘landscape’ image, ignoring the sky area, any sea area in the image should not be greater than 30% of the land area.
The John Mansell Memorial Rose Bowl will be presented to the best British Landscape entry. British in this context means England, Scotland, Wales and their associated islands. It does not include Northern Ireland, The Channel Islands or the Isle of Man. Entrants to indicate to the Internal Competition Secretary that they wish their image(s) to be considered for the Trophy.

4.9 PORTRAIT COMPETITION
This is a print competition. Members may enter two images. A portrait is the representation of a person in which the face and its expression is predominant, with the intention of displaying the likeness, personality and even the mood of the person.

5 NON LEAGUE TROPHIES

5.1 THE CHAIRMANS CUP
This trophy will be awarded at the discretion of the Chairman to the best ‘Improver’ of the year, ie. the club member whose work reflected by competition scoring has shown enthusiasm, effort and progression.

5.2 THE NORRIE PHILLIPS MEMORIAL TROPHY COMPETITION
This is a Digital Projection competition and the Trophy will be awarded to the member showing the most creativity during the capturing or editing of their image. Members may enter up to five images and the judging will be carried out by 5 non-competing members of the audience using the Club’s electronic scoring equipment. Images used in previous competitions during the current season may be re-entered.

6 FINALLY
The competition rules cannot be expected to cover every eventuality and it is expected that members will endeavour to adhere to the spirit as well as the letter of the Rules.